HVAC Design & Planning Engineer

Role Objective
The Documentation & Validation Specialist is responsible for preparing and
maintaining all technical and validation documents (DQ, IQ, OQ, PQ), supporting
validation activities, and compiling complete handover files for clients. The role
ensures project compliance, quality, and proper closure.

1. DOCUMENT PREPARATION – DQ/IQ/OQ/PQ
2. The individual shall prepare Design Qualification (DQ) documents as per
   project specifications.
3. The individual shall prepare Installation Qualification (IQ) documents,
   ensuring all equipment and systems meet specifications.
4. The individual shall prepare Operational Qualification (OQ) protocols and
   documentation, validating system functionality.
5. The individual shall prepare Performance Qualification (PQ) protocols and
   execute as per validation plans.
6. The individual must ensure all validation documents are complete, accurate,
   and approved before submission.
7. The individual shall maintain version control and proper filing of all
   documents.
8. VALIDATION SUPPORT
9. The individual shall support on-site and off-site validation activities.
10. The individual must ensure correct execution of validation protocols under
    guidance from Project Lead/Design Lead.
11. The individual shall document validation results accurately.
12. The individual shall highlight deviations, issues, or non-conformance
    immediately to Project Lead.
13. The individual shall follow up on corrective and preventive actions (CAPA) if
    required during validation.
14. HANDOVER PACKAGE PREPARATION
15. The individual shall prepare complete handover files for clients, including:
     DQ/IQ/OQ/PQ documents
     Manuals
     As-built drawings
     Compliance certificates
16. The individual must ensure accuracy, completeness, and professional
    presentation of the handover package.
17. The individual shall coordinate with all teams (Project, Supply Chain, Field,
    Design) to gather required documents.
18. The individual shall ensure timely submission of handover package to the
    client.
19. DOCUMENT CONTROL & ORGANIZATION
20. The individual shall maintain properly organized and structured document
    libraries.
21. The individual must ensure all documents are easy to access, traceable, and
    auditable.
22. The individual shall ensure compliance with internal and client standards for
    documentation.
23. The individual must maintain digital and physical copies of critical documents.
24. COORDINATION WITH INTERNAL TEAMS
25. The individual shall coordinate with:
     Project Delivery Lead
     Design & Planning Lead
     Field Engineers & Technicians
     Supply Chain
26. The individual must ensure all inputs required for validation and
    documentation are received on time.
27. The individual shall communicate any gaps or missing documents
    immediately.
28. QUALITY & COMPLIANCE
29. The individual shall ensure documents are technically accurate and comply
    with industry standards.
30. The individual must follow company-approved SOPs for validation and
    documentation.
31. The individual shall support internal and client audits related to
    documentation.
32. TIMELINE & DEADLINE MANAGEMENT
33. The individual shall ensure timely preparation of all validation protocols.
34. The individual must ensure handover package is ready before project closure
    deadlines.
35. The individual shall prioritize tasks based on project criticality and client
    timelines.
36. TRAINING & SKILL DEVELOPMENT
37. The individual shall continuously improve knowledge of validation protocols
    and regulatory requirements.
38. The individual must stay updated on industry best practices for documentation
    and compliance.
39. The individual shall aim to grow into a senior validation/documentation role in
    the company.
40. ISSUE IDENTIFICATION & ESCALATION
41. The individual shall identify incomplete or incorrect documents and escalate to
    Lead immediately.
42. The individual must report validation or compliance issues promptly.
43. The individual shall provide solutions or suggestions to resolve documentation
    gaps.
44. PERFORMANCE EVALUATION CRITERIA
    The Documentation & Validation Specialist will be evaluated based on:
     Accuracy and completeness of DQ/IQ/OQ/PQ documents
     Timely preparation and submission of handover files
     Compliance with SOPs and industry standards
     Coordination with teams for documentation inputs
     Support in validation activities
     Audit readiness and professional documentation presentation

Company: Acme HR Consulting
Experience: 2–4 years

Location: Thane

Employment Type: Full-time

Salary: Negotiable (based on experience & skills)

How to Apply

Send your updated resume to:
acmetalenthunt1@gmail.com
siyaacmehr@gmail.com

Contact Us

79866-94813
79866-43012