SUPPLY CHAIN ASSOCIATE

Role Objective

The Supply Chain Associate is responsible for executing procurement activities, coordinating with vendors, tracking orders, managing inventory records, and ensuring timely delivery of materials to support project execution.

1. PURCHASE EXECUTION

1. The individual shall execute purchase activities as per approved requirements and instructions from Supply Chain Lead.
2. The individual must ensure that all purchases are aligned with specifications, quantity, and timelines.
3. The individual shall avoid errors in ordering (wrong material, quantity, or specifications).
4. The individual must ensure timely placement of orders without delay.

2. VENDOR COORDINATION

5. The individual shall coordinate with vendors for quotations, order confirmation, and delivery timelines.
6. The individual must ensure regular follow-up with vendors for order status.
7. The individual shall maintain professional communication with all vendors.
8. The individual must escalate delays or issues to the Supply Chain Lead.

3. QUOTATION & RATE SUPPORT

9. The individual shall collect multiple quotations for required materials.
10. The individual must ensure that quotations are properly documented and shared with Lead.
11. The individual shall support in price comparison and basic rate analysis.
12. The individual must ensure accuracy in quotation data.

4. PURCHASE ORDER (PO) SUPPORT

13. The individual shall prepare and process purchase orders as per company format.
14. The individual must ensure that POs are accurate and complete before release.
15. The individual shall maintain records of all issued POs.
16. The individual must track PO status and completion.

5. MATERIAL TRACKING & DELIVERY

17. The individual shall track material movement from vendor to site or store.
18. The individual must ensure timely delivery as per project requirements.
19. The individual shall follow up on delayed deliveries and resolve issues.
20. The individual must update delivery status regularly.

6. INVENTORY & STOCK SUPPORT

21. The individual shall update stock records for all incoming and outgoing materials.
22. The individual must ensure accuracy in inventory data.
23. The individual shall support in stock verification and audits.
24. The individual must report shortage or excess stock to Lead.

7. DOCUMENTATION & RECORD MANAGEMENT

25. The individual shall maintain proper documentation of all purchase-related records.
26. The individual must ensure that:

• Quotations
• Purchase orders
• Delivery challans
• Invoices

are properly filed and organized.

27. The individual shall ensure easy retrieval of documents when required.

8. COORDINATION WITH INTERNAL TEAMS

28. The individual shall coordinate with:

• Project team for material requirements
• Stores for inventory updates
• Accounts for invoice and payment processing

29. The individual must ensure clear communication and timely updates.

9. LOGISTICS SUPPORT

30. The individual shall coordinate for transport and delivery arrangements.
31. The individual must ensure cost-effective and timely logistics planning.
32. The individual shall track shipment status and resolve delivery issues.

10. ERROR CONTROL & QUALITY CHECK

33. The individual shall verify that materials received are as per PO specifications.
34. The individual must report any damaged or incorrect materials immediately.
35. The individual shall avoid data entry errors and documentation mistakes.

11. REPORTING & TRACKING

36. The individual shall maintain:

• Purchase tracker
• Delivery tracker
• Pending order list

37. The individual must submit daily/weekly updates to Supply Chain Lead.
38. The individual shall ensure accuracy in all reports.

12. DISCIPLINE & PROCESS COMPLIANCE

39. The individual shall follow all procurement processes and approval systems.
40. The individual must ensure that no purchase is made without approval.
41. The individual shall maintain professional discipline and accountability.

13. LEARNING & DEVELOPMENT

42. The individual shall continuously improve knowledge of materials, vendors, and procurement processes.
43. The individual must learn from Supply Chain Lead and apply feedback.
44. The individual shall aim to grow into higher procurement responsibilities.

📊 PERFORMANCE EVALUATION CRITERIA

The Supply Chain Associate will be evaluated based on:

• Timely execution of purchase orders
• Vendor coordination efficiency
• Accuracy in documentation
• Material delivery timelines
• Inventory tracking accuracy
• Responsiveness to issues
• Reporting accuracy

Company: Acme HR Consulting
Experience: 2-4 years

Location: Thane

Employment Type: Full-time

Salary: Negotiable (based on experience & skills)

How to Apply

Send your updated resume to:
acmetalenthunt1@gmail.com
siyaacmehr@gmail.com

Contact Us

79866-94813
79866-43012