Design & Planning Engineer

Role Objective
The Documentation & Validation Specialist is responsible for preparing and
maintaining all technical and validation documents (DQ, IQ, OQ, PQ), supporting
validation activities, and compiling complete handover files for clients. The role
ensures project compliance, quality, and proper closure.

PERFORMANCE EVALUATION CRITERIA
The Documentation & Validation Specialist will be evaluated based on:
 Accuracy and completeness of DQ/IQ/OQ/PQ documents
 Timely preparation and submission of handover files
 Compliance with SOPs and industry standards
 Coordination with teams for documentation inputs
 Support in validation activities
 Audit readiness and professional documentation presentation

DOCUMENT PREPARATION – DQ/IQ/OQ/PQ

The individual shall prepare Design Qualification (DQ) documents as per
project specifications.

The individual shall prepare Installation Qualification (IQ) documents,
ensuring all equipment and systems meet specifications.

The individual shall prepare Operational Qualification (OQ) protocols and
documentation, validating system functionality.

The individual shall prepare Performance Qualification (PQ) protocols and
execute as per validation plans.

The individual must ensure all validation documents are complete, accurate,
and approved before submission.

The individual shall maintain version control and proper filing of all
documents.

VALIDATION SUPPORT

The individual shall support on-site and off-site validation activities.

The individual must ensure correct execution of validation protocols under
guidance from Project Lead/Design Lead.

The individual shall document validation results accurately.

The individual shall highlight deviations, issues, or non-conformance
immediately to Project Lead.

The individual shall follow up on corrective and preventive actions (CAPA) if
required during validation.

HANDOVER PACKAGE PREPARATION

The individual shall prepare complete handover files for clients, including:
 DQ/IQ/OQ/PQ documents
 Manuals
 As-built drawings
 Compliance certificates

The individual must ensure accuracy, completeness, and professional
presentation of the handover package.

The individual shall coordinate with all teams (Project, Supply Chain, Field,
Design) to gather required documents.

The individual shall ensure timely submission of handover package to the
client.

DOCUMENT CONTROL & ORGANIZATION

The individual shall maintain properly organized and structured document
libraries.

The individual must ensure all documents are easy to access, traceable, and
auditable.

The individual shall ensure compliance with internal and client standards for
documentation.

The individual must maintain digital and physical copies of critical documents.

COORDINATION WITH INTERNAL TEAMS

The individual shall coordinate with:
 Project Delivery Lead
 Design & Planning Lead
 Field Engineers & Technicians
 Supply Chain

The individual must ensure all inputs required for validation and
documentation are received on time.

The individual shall communicate any gaps or missing documents
immediately.

QUALITY & COMPLIANCE

The individual shall ensure documents are technically accurate and comply
with industry standards.

The individual must follow company-approved SOPs for validation and
documentation.

The individual shall support internal and client audits related to
documentation.

TIMELINE & DEADLINE MANAGEMENT

The individual shall ensure timely preparation of all validation protocols.

The individual must ensure handover package is ready before project closure
deadlines.

The individual shall prioritize tasks based on project criticality and client
timelines.

TRAINING & SKILL DEVELOPMENT

The individual shall continuously improve knowledge of validation protocols
and regulatory requirements.

The individual must stay updated on industry best practices for documentation
and compliance.

The individual shall aim to grow into a senior validation/documentation role in
the company.

ISSUE IDENTIFICATION & ESCALATION

The individual shall identify incomplete or incorrect documents and escalate to
Lead immediately.

The individual must report validation or compliance issues promptly.

The individual shall provide solutions or suggestions to resolve documentation
gaps.

Company: Acme HR Consulting
Experience: 2–4 years

Location: Thane

Employment Type: Full-time

Salary: Negotiable (based on experience & skills)

How to Apply

Send your updated resume to:
acmetalenthunt1@gmail.com
siyaacmehr@gmail.com

Contact Us

79866-94813
79866-43012